PROJECT TIMELINE
Unmute: Santorini
Sunset Battles Reality Show
Production Timeline
Timeline Overview
This comprehensive timeline outlines all major tasks and milestones for the "Unmute Santorini" event, from pre-production through episode releases and metrics reporting.
The timeline is organized into three main phases: Pre-Production (5 weeks), Event Execution (4 days), and Post-Production & Reporting (3 months), ensuring thorough planning and maximum impact.
Key Dates
- Pre-Production Start: April 10, 2025
- Event Dates: May 15-18, 2025
- First Episode Release: May 26, 2025
- Final Report Due: August 18, 2025
Jump to Phase:
Pre-Production Timeline (April 10 - May 14)
Week 1: Immediate Actions (April 10-17)
Team & Logistics
- •Finalize production team structure
- •Begin hiring key production roles
- •Draft detailed event budget
- •Secure main venue contract with Volkan
- •Research equipment rental options
Talent & Sponsorship
- •Finalize influencer selection criteria
- •Create detailed sponsorship tiers
- •Begin outreach to top gaming sponsors
- •Draft influencer contracts
- •Develop content release strategy
Week 2: Production Planning (April 18-24)
Accommodation & Transport
- • Reserve 15 hotel rooms (crew & talent)
- • Book flight tickets for production team
- • Arrange local transportation
- • Secure filming permits for all locations
- • Finalize equipment rental contracts
Content & Challenges
- • Develop detailed challenge scenarios
- • Create episode structure outline
- • Finalize winning criteria
- • Secure initial gaming sponsor agreements
- • Begin influencer contract negotiations
Week 3: Talent & Sponsors (April 25 - May 1)
Finalize Agreements
- • Confirm all 10 influencer contracts
- • Finalize primary sponsor agreements
- • Secure remaining sponsor tiers
- • Book influencer flight tickets
- • Complete crew hiring process
Technical Planning
- • Finalize technical equipment list
- • Develop camera shot lists
- • Create detailed filming schedule
- • Confirm gaming hardware requirements
- • Prepare branded materials for sponsors
Week 4-5: Final Preparations (May 2-14)
Production Setup
- • Ship equipment to Santorini
- • Advance team arrival (May 10)
- • Production team arrival (May 12)
- • Technical rehearsals and setup
- • Influencer arrivals (May 14)
Content Preparation
- • Finalize episode scripts/structures
- • Brief sponsors on integration points
- • Prepare all challenge materials
- • Set up tracking and analytics systems
- • Conduct team production briefing
Event Execution (May 15-18, 2025)
4-Day Filming Schedule
Day 1-2: Main Content
- •Opening ceremony and influencer introductions
- •Team formation challenges
- •Gaming sponsor product integrations
- •First elimination challenges
- •Luxury yacht experience for winners
Day 3-4: Finals & Wrap
- •Second elimination round
- •Final challenges with top performers
- •Winner announcement ceremony
- •Sponsor celebration event
- •Wrap party and departures
Post-Production & Release Schedule (May 19 - August 18)
Week 1: First Episode (May 19-26)
Post-Production Tasks
- • Complete raw footage organization
- • Episode 1 editing and production
- • Sponsor approval process
- • Marketing assets creation
- • Release strategy finalization
First Release
- • May 26: Episode 1 Release
- • Social media campaign launch
- • Influencer promotion coordination
- • Initial engagement tracking
- • Gaming sponsor highlight reports
Week 2-3: Continuing Releases (May 27 - June 9)
Weekly Releases
- • Episode 2 editing and production
- • June 2: Episode 2 Release
- • Episode 3 editing and production
- • June 9: Episode 3 Release
- • Coordination of influencer promotions
Performance Tracking
- • Weekly metrics reporting to sponsors
- • Engagement rate analysis
- • Brand mention tracking
- • Gaming sponsor ROI metrics
- • Influencer follower growth tracking
Month 2-3: Ongoing Reporting (June 10 - August 18)
Weekly Metrics Reporting
- • View count and engagement analytics
- • Gaming sponsor ROI calculations
- • Conversion tracking on sponsor links
- • Demographic analysis of audience
- • Content performance by platform
Final Deliverables
- • Comprehensive sponsor ROI reports
- • Case studies for each gaming sponsor
- • Long-term engagement analysis
- • Influencer growth attribution
- • August 18: Final project report